February 13, 2024

033
COMMISSIONERS’ PROCEEDINGS
February 13, 2024
Commissioners Scott Miller, Scott Blain, and Bill Bullock, and Administrative Officer Angela Newell were present.
8:30 Pledge of Allegiance.
Clerk and Recorder Macque Bohleen met to discuss staffing. Bohleen is interested in adding a Clerk to her office and noted if Commissioners are interested in shifting some of Newell’s duties to clerical staff, she wanted to start the conversation about adding those duties to her clerk position. Discussed April – June .6 FTE $7,500 about $33,000 for FY 2024-2025. Also noted Ashby’s retirement in May 2025 and plans to budget a 4-month overlap; plans to fill that Deputy as a 1 FTE (up from the current .8 FTE). Bohleen noted the immediate need is someone to help the public, and anticipates that the Clerk could also get plugged into Records Preservation.
9:00 Lovers Lane Bid Opening. Disaster and Emergency Services (DES) Coordinator Cyrina Allen, Brent Moore, Tyler Lindbloom, Kevin Rauch, Denise Rivette, Buckley Reynolds, Paul Gairrett, and Chris Showalter were present. Discussion of extension showing on builders’ exchange. The Engineers Estimate was $96,000
Bids Received as Follows:
o Holden Excavating LLC (digital), all acknowledgments and bid bond included, $69,180.00 base.
o Olympus Technical Services (digital), all acknowledgments and bid bond included, $89,310.03 base.
o Garrett Excavation and Trucking (paper), all acknowledgments and bid bond included, $72,072.00 base.
o Cypro Construction Services (paper), all acknowledgments and bid bond included, signs and asphalt subs, $98,125.00 base.
The bid delivered in Interstate’s Billings Office will not be opened as this was not a delivery location per the Bid notice.
The Bid award was scheduled for Tuesday, February 20th at 11:00. Bidders departed.
9:30 Commissioners, Moore, and Lindbloom discussed Edgar Lagoon flood repairs. Discussion of available FEMA funding for repairs for a simple fix and permitting challenges for any significant repairs. Moore noted best long-term course may be to relocate the lagoon out of the floodplain which would require a Preliminary Engineering Report (PER) Moore has not yet heard about MSEP grant awards for the PER. Moore noted historic issues with the lagoon and asked if FEMA funds could be used for planning and design rather than construction. Discussion about changing from RSID to Sewer District, Moore noted not listed on DEQ’s list for public sewer systems. Moore noted funding from State will also require a rate increase. Grant Cycle would push construction into 2027. Discussion of decommission process and remediation for old lagoon.
10:00 Bullock moved to approve Justice Court End of Period Disbursement; Blain seconded; motion carried.
Bullock moved to approve Commissioners’ Proceedings for January 30 as corrected; Blain seconded; motion carried.
10:05 Clerk and Recorder Macque Bohleen met to discuss the Local gov’t study review process.
Bullock moved to limit review study costs to not exceed $31,000 and to have a five-member (5) board one from each Commissioner District and two (2) members at large; Blain seconded; motion carried.
Bullock moved to Approve Resolution 2024-11 Calling for an Election on the Question of Conducting a Local Government Review and Establishing a Study Commission to Do So; Blain seconded; motion carried.
10:24 Discussion of Airport Boundary, Differences in City Ordinance 706, City Zoning for the Airport Safety Overlay, and RPA’s map and boundary.
Bullock moved to approve employee time as presented; Blain seconded; motion carried.
11:00 Building Maintenance Coordinator Interview. Building Maintenance Coordinator Mike Schilz was present.
11:30 Clerk and Recorder Macque Bohleen, Contract Planner Forrest Mandeville, and Kate Stout of Red Lodge surveying met for the final plat approval for the Royal Banco Subdivision. Mandeville reviewed the staff report noting all 12 conditions of preliminary approval have been met. Bullock having reviewed and considered the application materials, project memorandum, and all the information presented, moved to approve of Royal Banco Subdivision, final plat; Blain seconded; motion carried.
12:00 Lunch

1:00 Extension Agent Amber Elliot and Fair Commission President Melissa Ostwald met to discuss the Resolution to re-establish the Fair Commission. Discussion of adding language to allow Chair to alter the meeting schedule. Discussion of removing language outlining duties related to Youth Fair; Elliot suggested those duties may be better outlined in a MOU that can be reviewed annually.

Blain moved to adopt Resolution 2024-12 Reestablishing the Carbon County Fair Commission and Ratifying all Past Actions of the Carbon county Fair Commission; Bullock seconded; motion carried.

Adjourned.

Respectfully submitted: Angela Newell, Administrative Officer